Workplace efficiency is the topic of the hour. Generative AI has transformed how we work, with new tools improving productivity, streamlining workflows and enhancing employee experience across different business functions.

In a study with early adopters of Microsoft Copilot, it was found that Copilot saves users an average of 14 minutes per day, with 22% saving more than 30 minutes daily.¹ 

Across a year, those minutes add up to meaningful time back for high-value work. Whether that’s faster app development, more time for strategic planning, or reducing backlog on critical tasks.

Daily productivity gains, powered by AI 

Jagruti Patil, Copliot Champion at Spanish Point, has deep expertise in Microsoft Office 365, Microsoft Power Platform, and Copilot Studio. She drives adoption and strategic use of Microsoft Copilot to increase workplace efficiency across medium to large enterprises.

“Microsoft Copilot can be used a personal assistant at work, helping to complete individual tasks faster and with greater accuracy.”

Jagruti Patil

Copilot Champion at Spanish Point

In Microsoft Office 365, Copilot can be used to summarise long email threads, draft client proposals, create user guides, and capture action points from meetings, helping users to juggle multiple client projects without losing important details. 

On the Microsoft Power Platform, Jagruti noticed a major shift in the time taken to develop new apps, “By using Copilot to generate the initial app layout or flow from a natural language prompt, and then refining the logic manually, a Power Platform user can complete in hours what might have taken days if they were building from scratch,” she explained.

With Copilot Studio, custom copilots can be created to connect enterprise data sources such as Microsoft SharePoint, OneDrive, and Dataverse. A secure, clean data foundation with strict governance standards in essential.

"Microsoft Copilot’s capability to extract and summarise insights based on an organisation's data is powerful,” Jagruti advised. “It is not limited to Microsoft Teams. It works across all data including Outlook, OneDrive, draft documents, and even meeting transcripts.”

“Custom copilots can be built in Copilot Studio to connect data sources across large enterprises, while adhering to strict data governance standards.”

Jagruti Patil

Copilot Champion at Spanish Point

Top 5 prompts to boost personal productivity 

Try these prompts at work to get the most from Microsoft Copilot:

1. “Summarise the key actions from last week’s [project/meeting name].” Quickly extracts actionable items from emails, meeting transcripts, and shared documents.
2. “Draft a client proposal based on [document/file name] and [meeting notes].” Builds a tailored first draft in Word, ready for refinement.
3. “Generate an initial Power App layout for [process/task] including [specific fields or functions].” Produces a working app shell in minutes.
4. “Create a presentation summarising [topic] using content from [file/folder].” Auto-generates a PowerPoint deck, complete with slides and structure.
5. “Analyse trends in [Excel dataset name] and suggest three key insights with visualisations.” Delivers charts and trend summaries without manual formula work. 
    
    

Additional resources

1. Microsoft WorkLab – Copilot’s Earliest Users Teach Us About Generative AI at Work (microsoft.com)

Microsoft Copilot is a powerful productivity tool that brings together advanced AI, seamless integration, enterprise-grade security, and flexible customisation to simplify tasks and foster collaboration and creativity among users. Through workshops, demos and training sessions, Spanish Point helps organisations to make greater productivity gains with Copilot. Spanish Point provides support for creation of custom Copilot solutions in Copilot Studio, as well as ensuring Copilot solutions meet governance policies and are tailored to meet specific business needs.  

Learn more about Spanish Point's business solutions and collaboration and Microsoft Copilot.